How to Convert OST to PST – Effortlessly – All Outlook Versions

Summary: In this informative article, we will explore the most efficient techniques to convert OST to PST. We will emphasize methods applicable across all versions of Outlook. Additionally, we will provide a brief overview of OST and PST files, along with reasons to copy OST to PST format. For users in need of a swift and dependable solution, we recommend downloading the Aryson OST to PST Converter. Please click on the download button below to access the complimentary demo version of the tool. Download Now   Purchase Now

Introduction to OST and PST File

Outlook stands out as one of the most extensively utilized email client services. Its multitude of features and filters has led to a surge in Outlook users. Additionally, both OST and PST serve as file formats within Outlook. With the increased usage of OST and PST files, there is a heightened risk of corruption. Consequently, it becomes imperative to repair any corrupt OST files before converting OST to PST.

OST (Offline Storage Table) File

• OST files are offline copies of Exchange server mailbox data.
• Additionally, they allow users to access mailbox data even when they are not connected to the Exchange server.
• OST files are typically used in cached Exchange mode or when working in an environment with poor connectivity.
• Furthermore, changes made to an OST file while offline are synchronized with the Exchange server when a connection is re-established.

PST (Personal Storage Table) File:

• PST files store copies of emails, contacts, calendars, and other mailbox items locally on a user’s computer.
• They are typically used in POP3, IMAP, or when archiving mailbox data.
• Moreover, PST files offer a convenient way to back up and archive mailbox data, as well as to migrate data between different email clients or platforms.
• PST files can be easily transferred, imported, or shared between different users or systems.
• However, it’s important to note that PST files have size limitations imposed by the Outlook version. Furthermore, exceeding these limits can lead to corruption or performance issues.

OST files are offline copies of Exchange mailbox data primarily used for offline access and synchronization. However, PST files are local storage files used for archiving, backup, and migrating mailbox data in Outlook.

Reasons to Convert OST to PST File Format

There are various reasons prompting the need to convert OST files to PST format, some of which are outlined below:

• Migration of OST Data: Occasionally, users require migrating mailbox data from one system to another. Moreover, it can be challenging with the use of an OST file.
• Reduce Data Loss Risks: Large OST files may become prone to corruption or damage. Users can migrate OSt to PST to reduce the risk of data loss.
• Addressing Exchange Deletion: If the Exchange Server isn’t working or Exchange data is accidentally deleted, converting OST to PST files beforehand is a good solution.
• Online Data Access: Converting OST to PST enables access or management of offline-saved OST files in Outlook PST format.
• For Changing Email Clients: Since OST files don’t work with email clients apart from Exchange and Outlook, it’s crucial to convert them to PST format when moving old mailbox items to other email clients.

These represent various rationales for converting OST files to PST format. Now, let’s explore the different methods available for exporting OST files to PST format.

7 Easy Steps to Convert OST to PST

The Aryson OST to PST Converter is a 100% reliable software to effortlessly convert OST to PST file formats. This tool migrates all the data items including email, contacts, calendars, notes, etc. Moreover, it has advanced features and filters. The steps to backup OST to PST are as follows:

1. Install and launch the OST to PST Converter as an administrator. Then click on the Next button.
2. Browse the OST files on your system and click on the Open button to add the files to the software wizard.
   
3. Click on the Next button to proceed further.
4. Select the OST file items from the Tree Structure format.
5. Choose the Saving Format as PST.
6. Additionally, opt for the advanced Features and Filters.
7. Finally, click on the Convert button to initiate the migration process.

Manual Methods to Convert OST to PST

In this section, we will discuss the manual approaches to convert OST to PST. However, before initiating the process, make sure your Outlook account is synced with the Exchange profile and that you have the correct login credentials. Additionally, we recommend backing up your mailbox data to a secure location as no manual method is entirely foolproof.

Method 1: Utilizing Import/Export Feature

Follow these steps and ensure you use your Outlook credentials with the Exchange account to export OST files to PST format:

1. Open Outlook and navigate to the File menu.
2. Select the Open & Export section and click on the Import & Export feature.
3. Choose Export to a File and click Next.
4. Select Outlook data file (.pst) and click Next.
5. Now, choose the folder you wish to export and click Next.
6. Click the Browse button to select the path for the output .pst file.
7. Choose the desired option for managing duplicates and click Finish.
8. Optionally, set a password on the PST file if needed, and click OK to complete the process.

Method 2: Use the Auto Archive Setting

The Outlook email client provides options for archiving data, allowing you to convert OST mailbox folders to PST file format. This feature enables the conversion of all items from the OST mailbox to PST format, excluding contacts. To utilize this feature correctly, follow these steps:

1. Launch the MS Outlook application and navigate to the File tab.
2. Access the Options, and within the Outlook Options wizard, navigate to the Advanced section.
3. Click on AutoArchive Settings…
4. A window for AutoArchive will appear. Enable the desired option.
5. Once you’ve selected the necessary option, click OK.
6. Your OST file items will then be saved into a PST file with the assigned archive settings.

Limitations of the Manual Methods to Migrate OST to PST

While the manual methods outlined above can assist in converting OST files to PST format in MS Outlook, they are often time-consuming for users and come with several limitations:

• The manual methods are lengthy and time-consuming.
• The procedure to convert OST to PST files manually can be tricky.
• Professionals caution that there are chances of data loss.
• The process may encounter issues if an incorrect procedure is followed.
• There are no guarantees for the backup of all mailbox items.
• If the OST file size is large, the OST to PST conversion process may halt.
• The procedure is not suitable for corrupt or damaged OST files.

Conclusion

It’s time to conclude the blog. We began by providing a brief overview of OST and PST file formats. Additionally, we understood the reasons for converting OST to PST. Implementing manual methods can be challenging as they demand solid technical expertise. Furthermore, the Aryson OST to PST Converter effortlessly converts OST to PST for various Outlook versions including 97, 98, 2000, 2002, 2003, 2007, 2010, 2013, 2016, 2019, and Office 365.

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