Simple Methods to Copy OST to PST in Outlook 2016, 2013, 2019 & 2007

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  • Updated on June 7th, 2020

MS Outlook is a universal email client used in the entire world. According to security and working ability, there have been many changes in versions of MS Outlook for the email client’s easiness. The latest version of MS Outlook is Outlook 2019 and previous version is Outlook 2016, 2013, 2010, 2007, etc. OST files are copies of MS Outlook and that is stored in offline mode. When Outlook email deleted by mistake or any other reason, then users can bring back the deleted emails from that OST files. But, for this, you need to copy OST to PST in Outlook 2016, 2019, 2013, 2010, and 2007. In this technical blog, we will discuss the four useful methods of technical experts that convert OST to PST in MS Outlook, which is given below in detail.

The outlook is the most preferred email client of many users. But users also complain that they are still unaware of how to copy OST Files to PST files in various versions of Outlook. So today through this blog I will try to tell you the best ways to copy Offline storage files to personal storage files in outlook 2016, 2013, 2010 & 2007.

Offline storage files provide you with the systematic medium to reach or access the Exchange Mail server even when you don’t have a reliable Internet connection. It let users continue using mailbox functionality without evening connecting to the server. Although Offline Storage files are strong and they don’t get affected so quickly by the external interruptions, but there are still various reasons responsible which can spoil the OST file and make it inaccessible. Nevertheless, the version of the application is it MS outlook 2007, 2010, 2013 and 2016. Corrupt or Inaccessible OST files need the fixing to regain the data within. The safest and simplest way is to resolve all types of issues is to Copy the OST files regardless of the loss or damage.

Four Simple Methods to Copy OST to PST in MS Outlook

There are multiple ways to copy OST files data to MS Outlook. Some of them are-

Method 1: Use Archive Feature

MS outlook relies on Archive feature to copy and transfer mailbox items to PST. It transfers all the mail items from OST mailbox to PST format. Using this feature user cannot archive the contacts, but despite that, you can move all the mailbox items. Follow the steps to Copy OST files to PST when Outlook data cannot be accessed in offline mode given below-

Follow the Given Steps to Copying OST into PST File

  • At first, open the MS outlook and open the offline storage (ost) file from which you want data to export.
  • Click on File menu >info>cleanup tools
  • From the options, select Archive
  • Check Archive this folder and subfolder options are selected from the dialogue box that appeared
  • Now choose the folder you want to export
  • Give an Alternate date in the Archive older than the box. Till the date, all the items will be archived.
  • Select your desired location where you want to store your New PST from Under Archive file
  • Click on ok to execute the export process.

Method 2: Dragging and Dropping Mail Box items

Undeniably the best way to copy OST files to PST is by dragging and dropping OST mailbox items to PST files. To do this, all you need is to make a Blank PST file in MS Outlook and then select and drag the mail items from OST files to PST files which you have created now.

However, this utility can be a little tedious as you have to repeat the process for every individual item that you want to copy. However, some files like folder structure or some default folders like calendars, contacts cannot be directly copied or migrated for that you need to create a new PST file to maintain the data in an organized manner.

Method 3: MS Outlook Import and Export

MS Outlook Import and export is one the best method to copy OST file data to PST file format in Outlook 2010 and other compatible versions. Using this utility you can migrate your OST files data to excel and CSV file formats.

However, you still need to be an expert in technology to do that. Also this a manual method so one can try their luck with it.

Method 4: Alternate Method to Copy OST File into MS Outlook.

If you are looking for a safest and most secure way to copy your OST files to PST then using third-party tool is the best solution for you. There are numerously available in the market, but the most trustworthy available in the market is using OST to PST Converter. This tool can efficiently convert emails, contacts, tasks, journals from Exchange OST to PST. Not only this, this profound tool can export password encrypted outlook OST file to PST format. Adding to this, it can also support damaged and corrupted Exchange OST files. This tool is even compatible with the latest versions of Windows 10 and MS outlook 2016. The tool is so easy to use that any novice user can use it with ease.


In nutshell, I want to say that Manual methods are quite tough and they are risky as well so there are chances of data loss and the user has to be a little expert in technology for migrating the data from Offline Storage files to Personal Storage files. Even if you did manage migrating but still there are chances of data integrity, security.

Keeping all the above factors in mind we recommend you to go for a professional tool that can efficiently migrate your data and you don’t have to be worried about the data loss issue.

About The Author:

Adom Smith is a DataRecoveryHelp Technology Writer. He is a technology enthusiast with over 3 years of experience in Data Recovery, IoT, Artificial Intelligence, and Robotics. He enjoys researching and sharing DIY solutions as well as tips and tricks for resolving Windows technical issues.

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