How to Convert PST to PDF with Attachments

Summary: In this article, you will get an appropriate way to convert PST to PDF with attachments. A complete strategy, both the manual way by using Outlook and a professional solution, that consists of the finest Outlook PST to PDF Converter. Along with the step-by-step Guidance of the software. Download Now   Purchase Now

What is a PST file, and why is a PDF conversion necessary?

PST is the most convenient file format of MS Outlook. By using PST File format, we can store emails along with attachments such as calendars, journals, etc. But as per the situation’s requirements, the users have to convert PST to PDF File format. Because PDF is known to be a portable document format, it is used more conveniently to store data and files. It provides access and shares the data more efficiently and securely. Additionally, you can give a password to PDF files to restrict access and make them more secure. Outlook emails are inaccessible until the user has Outlook on their system. If the user doesn’t have an Outlook account, then they need to convert it into a file format that is more accessible, and PDF is the Best option. So let’s further learn the most trustworthy ways to convert PST files to PDF.

Most Trustworthy Ways to Convert PST to PDF with Attachments

To convert PST to PDF with attachments. We will discuss both the manual ways by using the Print Option as well as the Save As option in Microsoft Outlook. Moreover, we will also discuss the professional method, which is a more advanced way to bulk convert PST to PDF file format. So Kindly go through this blog from top to bottom to find the complete solution that suits you best.

Method 1: Convert the PST file to PDF by Using the Print Option in Outlook

In this method, we will convert PST to PDF with attachments by using the Print Option. Microsoft Outlook has an inbuilt feature called Print Option, which allows you to save your data files in PDF format. Let’s discuss the step-by-step procedure to export PST to PDF.

1. Install an Outlook application on your system.
2. Under the File option, select the Print option.
3. Choose Printer, and select the Microsoft Print to PDF feature from the drop-down menu.
4. Hit the Print Option and use its options accordingly.
5. In the end, select the print button to convert Outlook data to PDF.

Note: In case your PST file doesn’t open due to corruption, you can use the Outlook PST Repair Tool to repair the PST file.

Method 2: Convert Outlook Data File to PDF Using Save As Option

In this solution, first, you need to convert the PST file into HTML format, then open the file in MS Word and change the file extension to PDF. Follow the below-mentioned procedure step by step to convert an Outlook data file to PDF Using the Save As option.

1. Firstly, open MS Outlook and select all the emails that you need to convert.
2. After that, Select the file under that and choose the option Save As.
3. Provide a destination name to save the resultant file.
4. In the Save As option from the drop-down menu, select HTML format and click the save button.
5. Move to the destination where you saved the file and right-click on it.
6. Select Open with >> word (Desktop).
7. Hit File >> Save As.
8. To save the resultant file, provide a destination.
9. From the drop-down Menu of the Save As box, select the PDF File format and click Save.
10. In the end, your Outlook Data PST is converted into PDF File Format.

However, these are the manual approaches we use to convert PST to PDF with attachments. In terms of reliability, these approaches are not fully reliable; they carry certain limitations that can result in huge data loss if you are not a technical expert. So we are familiarizing you with a more advanced approach that is safe, easy, and highly recommended by professionals. So let’s move further toward a professional approach to exporting PST to PDF.

Method 3: How to Convert PST Files to PDF Using a Professional Tool

Outlook PST to PDF Converter software is the safest utility to perform the conversion. It converts into PDF documentation, including attachments, calendars, contacts, etc. also provides bulk conversion from PST to PDF file format. It converts to many other file formats such as PST, EML, MSG, MBOX, HTML, CSV, PDF, PDF, GIF, JPG, TIFF, HTML, PNG, DOC, DOCX, etc. to save Outlook emails. Moreover, this tool is reliable and maintains the data hierarchy. To get the entire detailed step-by-step guide on how to use this software, let’s move further.

Step-by-step Procedure for Bulk Conversion of PST to PDF

1. Download, Install, and Run the Outlook PST to PDF Converter Tool.



2. The selected option is Single file/multiple files. Hit the Next button.



3. Choose the Select Files option on the left side and select the PST file from your system and Hit the Open option.



4. As soon as you hit the Open option, this tool will display the PST data file in a tree-like structure folder. Select the folders from the given tree structure. You can also preview the emails along with attachments from the tree structure and click on the Next Button.



5. Select the saving option as PDF from the Save/Backup/Migrate As option.



6. On this page, as mentioned below, there will be certain features such as:-
• Remove duplicate emails based on TO, From, Subject, BCC, and Body:- It removes the same or copied emails.
• Save in Same:- It saves your source and destination folder in the same file path.
• Maintain Folder Hierarchy:- This feature maintains the original folder hierarchy throughout the process.
• Save attachments separately:- All the attachment files are saved separately in a folder.
• Migrate or Backup emails without attachment files:- By using this feature, migrate or backup only emails.
• Convert Attachment to PDF Format:- This feature converts all the attachments of PST files into PDF.
• Date Filter:- This feature will convert specific emails based on the start date and End Date. Also, you can provide multiple date filters at a time.



7. Click on the Naming Convention option to save the resultant file along with a date format.



8. If you want to save the resultant file with a folder name, opt for the option Custom folder Name and provide the name.



9. Choose the Path to Save option and select the Convert Button.



10. At Last, the process has been completed. Click on the Download Report Option to analyze the details.

Final Conclusion

In the above article, we have provided two Manual approaches to convert PST to PDF with attachments. But these approaches possess certain limitations, which can affect the quality of the data or cause huge data losses. To prevent this challenge, we have also elaborated on the more advanced solution that allows users to bulk convert PST to PDF file format while maintaining 100% Data accuracy and quality. However, you can choose the procedure that serves you the best and benefits you the most in terms of reliability.

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