How to Combine or Merge Outlook PST Files in Easy Steps

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  • Updated on May 30th, 2023

Summary: In this guide, we’ll show how you can efficiently combine or merge Outlook PST files with simple, step-by-step instructions. These instructions are very simple to follow, whether you are using Outlook 2010, 2013, 2016, or a more modern version. We will also include a professional approach (PST Merge Tool) to an easy and reliable procedure to combine PST files. Download Now   Purchase Now

Nowadays, users deal with a huge amount of data arranged in a PST file format. Therefore, it can be difficult to manage several Outlook PST files, which results in data that is dispersed and ineffective storage use. So merging or combining Outlook PST files is the appropriate way to improve productivity and optimize email handling. You can also combine PST files to merge your email information, contacts, calendars, and other stuff into a single, unified file, making it easier to access and better organized.

Best Methods to Combine or Merge Outlook PST Files

In this segment, we will describe some of the latest methods to merge PST files without losing any data. So read this write-up to the end and choose the procedure at your requirement.

Method 1: Merge Multiple PST files Using MS Outlook

We have divided this procedure into two steps for your convenience so follow the steps carefully.

Step 1: Create a New PST File in Outlook

  1. Launch MS Outlook then clicks on New Items.
  2. After this click on more items, then on the Outlook data file.
  3. Now define a location in order to save your PST file.
  4. Assign a name to it and then click on OK.

Step 2: Merge and combine multiple PST files into a newly created PST file.

Follow the below-mentioned procedure to do so:

  1. Firstly, launch MS Outlook.
  2. Then click on File >> Open & Export >> Import/Export.
  3. Select the Import from another program or file option, and click Next.
  4. Choose the Outlook Data File (.PST) and click Next.
  5. Merge PST

  6. Browse and select the PST file or folder you need to import, and click Next.
  7. Then check the option Include sub-folders and import items into the same folder.
  8. Finally, click on Finish.

In this way, you will be able to combine multiple PST files. However, you have to follow the above steps again for different PST files. Moreover, the above procedures require time and technical expertise to operate. Therefore, we suggest one more method that is highly recommended by IT professionals and geeks.

Method 2: Combine or Merge Outlook PST Files Using Third Party Solution

PST Merger is the best software to merge and join PST files with 100% precision and accuracy. It has various features that allow you to join multiple PST files containing emails, calendars, contacts, tasks, journals, and notes into a new PST file. Moreover, it has an easy and attractive GUI for the fast and smooth merger of PST files without any issues.

Step-by-Step Guide to Combine PST Files

  1. Download and Run the PST Merge Software on your local system.
  2. Click the Add Files or Add Folder button to select PST files, open them, and then click Next.
  3. Here you can see the details of PST files including all folders.
  4. Choose the Merge PST option and click Next.
  5. Select Mailbox items and date range for selective migration.
  6. Choose Merge in new PST or Merge in existing PST option and set a destination to save the resultant file.
  7. Now, check out other features provided by the software.
  8. Click the Merge button to start the procedure to combine Outlook PST files.

The above procedure is quite simple and straightforward, and you can efficiently consolidate PST files into one. Furthermore, if you want to know more about this software, then try the demo version of the tool.

In Conclusion

Through the above context, we have explained the various methods to combine or merge Outlook PST files. There are two manual methods that can merge your PST files but also consist of some limitations that make them unsuitable for professional use. Therefore, we have included an automated solution that is easy to understand and provides the utmost data integrity. So choose the method that suits you the best.

About The Author:

Adom Smith is a DataRecoveryHelp Technology Writer. He is a technology enthusiast with over 3 years of experience in Data Recovery, IoT, Artificial Intelligence, and Robotics. He enjoys researching and sharing DIY solutions as well as tips and tricks for resolving Windows technical issues.

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