How to save email from Office 365 webmail to desktop

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  • Updated on July 1st, 2020

Office 365 is the line of the subscription provided by Microsoft. Since it contains Microsoft Word, Microsoft Powerpoint, Microsoft Excel, Microsoft Outlook, etc. Hence, it has been the new preference of the corporate world. Users also prefer to save email from Office 365 webmail to desktop. Few of the methods to do so are given below.

Methods to save email from Office 365 webmail to desktop

Method 1: Using MS Outlook

  1. Launch MS Outlook
  2. Configure Office 365 account in Outlook
  3. Go to the File menu and then click on the Import/Export option
  4. In the Import and Export wizard, click on the Export to a File option
  5. Now, select the folder which you want to send and then check on the Include Subfolder box
  6. At last, press the Finish button to start the export process

Method 2: Using eDiscovery

eDiscovery is the in-built utility by Office 365 which takes a backup of its mails, contacts, calendar and other items. The steps are as follows:

  1. Launch Office 365 and then enter your login credentials
  2. Now go to Office 365 Admin Center and then Security & Compliance center
  3. Click on Permissions and then edit eDiscovery Manager role group
  4. Choose export from the given options
  5. Click on the Search and investigate option and then press the Add button for starting new content. Enter a new name and then press the Next button
  6. Now, select option Search Everywhere and check on “Exchange to export all the mailboxes” box
  7. Provide filters of your choice and then click on the Search. After this click on the Start button
  8. Now, in the Content Search dialog box, click on the Download export results. Create the export key and copy to clipboard
  9. Open eDiscovery Export Tool and paste this export key. Provide the destination location where you want to save the data in desktop

Method 3: Save Emails from Office 365 Webmail to Desktop using Office 365 Backup Tool

A direct method to saving emails from Office 365 webmail to the desktop is Aryson Office 365 Backup Tool that takes the backup of all the data items of Office 365 like email, contacts, calendar, etc. on the local machine hard drive. The steps to save emails from Office 365 webmail to the desktop is as follows:

  1. Download and install Aryson Office 365 Backup Tool
  2. Launch the application and then select the backup option on the next window
  3. Enter the login credentials of your Office 365 account and login
  4. Select the files and folders to export and after that give the destination location
  5. Now apply date range if needed
  6. Soon the saving process will start and get completed very soon
  7. After the completion of process save the information of the process to the CSV file for future reference

Some of the important features of Aryson Office 365 Tool are as follows:

  1. O365 Backup tool to import mailbox on a local machine as a backup
  2. Import PST files to Office 365 environment to restore the data back
  3. Option to import O365 data to PST and Outlook PST to Office 365
  4. Select specific mailbox folders to include in the backup
  5. Archive mailbox data including emails, contacts, journals, and tasks
  6. Save the backup of mailboxes in PST, EML, MBOX, PDF, MHTML, and MSG
  7. Export Office 365 mailbox to Gmail, Yahoo, Zimbra, Thunderbird, and IMAP
  8. Option to exclude empty folders during the backup and restore
  9. Save the resultant backup file on the desired location of the system
  10. Restore the backup on the desired mailbox or user profile
  11. Assign Impersonation rights to access multiple mailboxes at once
  12. Filter the mailbox contents using Date Range feature
  13. Compatible with most Windows and Mac OS editions


Microsoft Outlook’s import/export feature and eDiscovery export tool provided by Office 365 are some of the manual methods to save email from Office 365 webmail to desktop. These methods are very lengthy and time-consuming, hence cannot be used normally. The best way is to use Aryson Office 365 Backup Tool which is an automatic way and can do the export process in very less time.

About The Author:

Adom Smith is a DataRecoveryHelp Technology Writer. He is a technology enthusiast with over 3 years of experience in Data Recovery, IoT, Artificial Intelligence, and Robotics. He enjoys researching and sharing DIY solutions as well as tips and tricks for resolving Windows technical issues.

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